Managed IT Services for Accounting, CPA, and Professional Services Firms in Northern Virginia
Managed IT for firms that deliver client work on a deadline.
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Which professional services firms does NRVPC work with?
Your partners advise, file, and deliver on schedule. We keep the technology running, and we answer when your staff call. NRVPC is a managed service provider (MSP) based in Fairfax, Virginia. We provide managed IT services for accounting firms and CPAs, management consultants, financial advisors and RIAs, and architecture and engineering firms with 20 to 500 employees across Northern Virginia, serving firms along the I-495 corridor from Tysons and McLean to Arlington, Alexandria, and Reston. Every client gets unlimited support for every employee on company-owned computers, encryption on every device that holds client data, and a 12-minute average response time.
Why do professional services firms need a different kind of IT?
A firm's judgment and its delivery dates both depend on technology that stays out of the way. Four things make IT for accounting, consulting, advisory, and engineering firms different.
The data is your clients' data. Tax returns, general ledgers, payroll files, brokerage statements, net-worth summaries, and stamped drawings all arrive under an engagement letter that expects them to stay private. Every device that touches that data needs encryption, every login needs multi-factor authentication, and every departing employee needs access removed as part of offboarding. NRVPC treats those as standing requirements for every client, not upgrades.
The calendar is fixed. Tax season, quarter-end close, extension deadlines, audit fieldwork, proposal due dates, and permit submittals do not move. A CPA firm runs at full capacity for months at a stretch, and a consulting team often has one week to turn a deliverable. Your systems need to hold 99.99% uptime through those windows, and the people who support them need to know the calendar before it starts.
Your regulators and your clients expect a program, not a promise. Financial advisors and broker-dealers have books-and-records obligations for client communications. Tax practices maintain written information security plans. Consulting and engineering firms sign client security questionnaires and data-handling terms. NRVPC keeps the technical controls it manages in place and documented on every device and account. Your chief compliance officer, managing partner, or counsel owns the compliance program.
The work happens in more than one place. Partners work from a Tysons office, an Alexandria office, a client's conference room, and a home office in the same week. Engineers move large drawing files between sites. Seasonal staff join in January and leave in May. Every one of them needs the same secure, fast experience wherever they sit.
What does NRVPC manage for accounting, consulting, advisory, and engineering firms?
Every NRVPC client gets the same managed scope. For professional services firms, that means these seven capabilities are in place from onboarding.
Client data protection and encryption
Encryption on every laptop, desktop, and server that holds client financial records. MFA on all email and VPN. Managed endpoint security with Bitdefender on every computer. Least-privilege access so staff see the client folders they work on and nothing else. Quarterly security audits.
Busy-season and deadline uptime
24/7 proactive monitoring with an 8-minute average issue detection. One-hour on-site response across the Washington, D.C. area. Hardware refreshes and updates scheduled around your busy season. No end-of-life equipment or operating systems, and every server under warranty with a 3-year minimum on new devices.
Technical controls for client records
Documented firewall rules and employee security awareness training, alongside the encryption, MFA, endpoint security, least privilege, and quarterly audits that protect client data. Where the firm takes card payments, we manage the technical controls behind PCI DSS, the security standard for card payments. Your compliance officer owns the program; NRVPC runs the controls and keeps the record.
Remote and multi-office work
Managed firewalls at every office (Sophos, SonicWall, or UniFi), VPN with MFA for staff at home or on site, and cloud file platforms in Microsoft 365 or Google Workspace so a partner in McLean and an associate in Springfield open the same file with the same protections.
Application and vendor coordination
NRVPC manages the workstations, servers, and network your tax, audit, practice management, CRM, portfolio reporting, and CAD or BIM applications run on, QuickBooks and Lacerte among them, and works your software vendors' support lines so your staff do not have to. Independent vendor evaluation when you are choosing the next platform.
Document workflow
Scanning fleets from Fujitsu, Xerox, and Konica Minolta, Synology storage for engagement files, and client file exchange through Microsoft 365 or Google Workspace sharing with MFA, so paper from a client meeting becomes an encrypted record the same afternoon.
Seasonal onboarding and offboarding
New accounts, devices, and application access ready on day one for interns and seasonal preparers. Access removed at offboarding.
Every quarter, NRVPC meets with your managing partner or executive committee for a business review: what happened, what is planned, and what the 3-year technology roadmap and hardware refresh budget look like.
A professional services firm sells two things: expert judgment and work delivered on a date.
What does managed IT mean in billable hours?
Your firm measures itself in billable hours, realization, and deliverables shipped on time. IT should be measured the same way. An hour a senior associate spends waiting on a frozen workstation is a billed hour the engagement does not recover, and in April it is an hour the firm cannot schedule twice.
With a 12-minute average response time and 63% of issues resolved remotely within the hour, a preparer who calls the help desk is often back in the engagement before the hour is lost. 95%+ issue-free operation is the standard NRVPC monitors to, so most of those calls never need to happen.
The cost side reads the same way a partner reads a fixed-fee engagement. NRVPC's All-You-Can-Eat model is one predictable monthly fee covering unlimited support on company-owned computers: every employee, every device, and every call, in April and in August. Projects of 8 or more hours, such as an office move or a server migration, are scoped and billed separately in advance. Hardware refresh budgeting at every quarterly business review means the partners see equipment costs three years out, not in a surprise invoice.
For financial advisors, the business case adds a line: the technical evidence for your compliance program is produced as a by-product of managed service, ready whenever an examination is scheduled. For architecture and engineering firms, it adds another: workstations sized for your design software and refreshed on a schedule keep project teams delivering at the pace the contract assumes.
Frequently asked questions
Does NRVPC support the tax, accounting, and practice management software our firm uses?
Yes. NRVPC manages the workstations, servers, network, and security your applications run on, including QuickBooks and Lacerte, and coordinates directly with your software vendors when an application needs attention. We also evaluate new platforms independently when your firm is choosing one.
Can NRVPC help our RIA meet SEC and FINRA recordkeeping expectations?
NRVPC provides the technical controls that protect the systems and accounts your compliance program depends on: MFA, encryption, managed endpoint security, documented firewall rules, least privilege, quarterly security audits, and employee security awareness training. Your chief compliance officer owns the policies, retention program, and final regulatory obligations.
What happens if something breaks during tax season?
You call the help desk and a local Northern Virginia engineer answers. Most issues are resolved remotely within the hour. When a problem needs hands on a device, one-hour on-site response across the Washington, D.C. area is part of the service, and after hours, clients have emergency support for anything that cannot wait. Maintenance and refreshes are scheduled around your busy season so the calendar stays yours.
We have offices in Tysons and Alexandria and partners working from home. Can NRVPC support all of them?
Yes. Tysons and Alexandria are both inside NRVPC's service area. Each office gets a managed firewall, every remote worker gets VPN with MFA, and everyone gets the same help desk. Staff at home, in the office, or at a client site are all covered on company-owned computers.
Our firm adds seasonal preparers every January. How does onboarding work?
NRVPC handles user onboarding and offboarding as part of the standard scope, so accounts, devices, and application access are ready on a new preparer's first day. When the season ends, offboarding removes every account and access path as the person leaves. Seasonal staff on company-owned computers are covered by the same support as everyone else.
What happens in an IT Assessment
In an IT assessment, you and Zach Launey, NRVPC's President, review your current environment, security and compliance. It ends in recommendations and a roadmap.
A 15-minute intro call
You tell Zach your objectives, what you wish were different about your IT, and what you would have technology do if you could wave a magic wand.
A review of your environment
We review your devices, network, platforms, and security posture. If you have an office, that means about an hour there, looking at your network equipment and printers. Fully remote teams meet on a video call.
Recommendations and a roadmap
Then we show you exactly what a managed plan would cover.
Eric Campbell, NRVPC's Chief Technical Officer, joins when needed.
Ready for IT that keeps pace with your deadlines?
Book an IT Assessment and NRVPC will review your firm's devices, offices, applications, and compliance program, then hand your partners a written plan and a predictable monthly fee for your firm. Firms of 20 to 500 employees near the I-495 corridor are a fit.
Or email sales@nrvpc.com